Facilities and workplace teams, brand and communications leads, landlords or managing agents, accessibility advisers and fit-out contractors may all need to contribute. Agree the room and destination names, brand rules, access requirements, fixing permissions, budget authority and final approver before production.
Installation dates should follow the fit-out programme rather than compete with it. Walls and finishes must be complete, access routes available and the affected teams informed. On occupied sites, plan noisy, dusty or obstructive work around staff, visitors and building-management rules.